Comments on: Pimping Microsoft Outlook

By: Christian

Christian — Tue, 08 Nov 2011 19:02:30 +0000

Doh – RTFM. NVM

By: Christian

Christian — Tue, 08 Nov 2011 18:46:40 +0000

FYI for 2010 users, if you have issues with Object Not Found, you may need to change the ArchiveFolder string. This script assumes that your Archive folder is in the same tree as your Inbox, but if you use a different folder, it breaks.

Not sure if that made sense, but here’s what I ended up having to change it to:
Set ArchiveFolder = Application.GetNamespace(“MAPI”).Folders(“Archives”).Folders(“Inbox”)

Sorry – i’m not a dev, so not very good at the lingo

By: ben

ben — Wed, 03 Aug 2011 01:58:45 +0000

nvrmind. I just need to read better. Sorry (please delete both comments?)

By: ben

ben — Wed, 03 Aug 2011 01:56:57 +0000

For MS.Outlook 2010, do you require the macro? IT have disabled macros…

By: Jay

Jay — Sat, 09 Jul 2011 04:34:43 +0000

It’s still working fine for me in Outlook 2010 Chris. I’m not sure what the problem is, but I’d carefully check your code. Especially make sure the names of the folders you’re trying to archive to match exactly or else it won’t work.

By: Chris

Chris — Thu, 30 Jun 2011 16:47:16 +0000

I cant seem to get it working for outlook 2010 can someone help?

By: Julian

Julian — Fri, 25 Jun 2010 11:28:29 +0000

Can I ask about something specific that is a problem for me?

My company has obtained an email archiving system that replaces the archive functionality in Outlook 2003 client and beyond (the standard Archive menu item shows as “Disabled by your system administrator” in the File menu for instance).

This new archiving system will archive all items older than 90 days and put them into a folder which is actually remote on the archiving server. This folder is seen under my mailbox root and is called EV. In fact there are a number of sub-folders under this EV folder that pertain to a number of years that the contents will be retained – yes, this system is a document retention system primarily. These sub folders are named like 001 Year or 003 years or 010 years etc.

My beef is that I get so much email that my email quota is exceeded in about three weeks so I want to be able to archive all items older than say 21 days into a folder of the same name which will reside under one of the sub folders I mentioned above. In this case, I want to use the “010 Years” sub folder to archive everything to.

So the logic would be:

Search through all emails in all sub-folders of the mailbox (except the EV folder).
If an email was received 21 days or more ago, move the email to a folder of the same name beneath the Mailbox->EV folder while respecting any folder hierarchy.

i.e. if an email received 22 days ago is found in he folder Mailbox->Finance->Monthly Stuff then it should be moved to exist in the folder Mailbox_>EV->010 Years->Finance->Monthly Stuff .

Do this until all folders have been looked into and all messages meeting the age criteria have been located and moved.

Has anyone got this functionality they can offer?

Thanks.

Julian

By: Drew

Drew — Tue, 15 Jun 2010 20:30:27 +0000

Moderator: Sorry, didn’t intend to paste all that code, just a snippet surrounded by code tags!

By the way, thanks for the code, it makes my email management process a breeze!

By: Drew

Drew — Tue, 15 Jun 2010 20:28:45 +0000

I have also put together a modified version of the code for Outlook 2010, adding the SUPERGRID2 control to the list. However, I took a different approach than Peter and was able to keep the “archiving” portion working. Instead of using the macro code, I made a Quick Step that moved the current message to the folder of my choice and marked it read. It was a lot easier to set up. I only then had to change the autohotkey script to run CTRL-SHIFT-1 to send the selected messages to the archive folder.

By: Jay

Jay — Wed, 21 Apr 2010 19:12:31 +0000

Thanks Peter. I’ll get around to testing and updating this code for Outlook 2010 soon enough. Just haven’t had the time and am not yet running 2010 as my main environment.

Also, I added spaces between elements of the ctrlList variable above (so that it would wrap properly). People might need to remove them if using the code.